LDG Federal was contracted to The Schreifer Group-John Gallup & Associates Joint Venture (TSG-JG&A JV) to provide planning, programming, and cost estimating services. As part of a larger effort, the TSG-JG&A JV is providing a Housing Development Plan for the military family housing at Camp Zama and Sagamihara, Japan. The purpose of this plan was to identify deficiencies in the current housing program and provide a way forward for improvements. The overall project included a facility condition assessment of the existing facilities, a development plan for renovation and new construction, and ultimately DD Form 1391s to program the military construction actions. LDG Federal’s primary effort is in providing the cost estimates for the DD Form 1391s.


Challenge


During the DD Form 1391 workshops, the TSG-JG&A JV team was able to work with the Camp Zama team to identify which housing projects would be selected for military construction funding requests. The Camp Zama team selected which housing units would be included as renovation projects and how they would be bundled. The team then conducted a walk-through of each of these units to identify the deficiencies that would need to be addressed as part of the renovation effort. Unfortunately, due to scope and budget constraints, the cost estimating team from LDG Federal was not able to join the workshops. This presented the challenge of the LDG Federal team needing to work remotely for all necessary data collection.


Solution


In order to offset the lack of on-site time for the project, the LDG Federal team developed a checklist of all the necessary information needed to develop the estimates. This ensured that the data being collected by the workshop team would be sufficient for the estimators. Because this project involved housing units, the LDG Federal team also chose an estimating team with a background in residential construction. There are many differences between construction practices in Japan and the United States, but this was a major benefit in overcoming the geographic obstacle.